Registration of Zambians
It is important for Zambians to register with the Mission in the United States of America for the following reasons:
To establish contact for information sharing about developments in Zambia
To help identify skills, fields of study and businesses of our nationals in order for
the Government to make informed decisions.
To make it easier for the Government to locate and facilitate assistance of our
nationals in case of emergency
Please note that all information will be kept private and confidential
Download the register https://www.zambiaembassy.org/webform/registration-of-nationals
Birth Certificates
Procedures for obtaining Birth certificates
Registration of birth is compulsory. Birth Certificates are available to any applicant born on or after January 1, 1973, and can be obtained by the applicant applying to:
Registrar General of Births, Deaths & Marriages
P.O. Box 32311
LUSAKA, ZAMBIA
Tel: (260-1) 228197
If a Birth Certificate was not issued at birth, but a Hospital Record of Birth or Baptismal Certificate was obtained, an Affidavit must be prepared by a member of the applicants family having knowledge of the birth.
The Affidavit must be sworn to before an officer authorized to administer oaths. The Hospital or Baptismal Certificate must be attached to the Affidavit, and submitted to the Registrar General requesting issuance of a late Birth Certificate.
Death Certificate
Procedures for obtaining death certificates.
Procedures for applying for Death Certificate Application for a death certificate can be made in writing by the next of kin of the deceased whose death was registered in Zambia to:
Registrar General of Births, Deaths & Marriages
P.O. Box 32311
LUSAKA, ZAMBIA
Tel: (260-1) 228197
Marrage Certificate
Procedures for obtaining Marriage certificates
Application for a marriage certificate for a marriage that was solemnized in Zambia can be made in writing to:
The Registrar General of Births, Deaths & Marriages
P.O. Box 32311
LUSAKA, ZAMBIA
Tel: (260-1) 228197
Fees
- Birth Certificate £20.00
- Marriage Certificate £20.00
- Death Certificate £20.00
Birth, Marriage and Death Certificates issued will be sent to this Mission and the fees are payable on collection.
Police Clearance Certificate
Procedures for Obtaining Police Clearance Certificates
You must obtain a set of fingerprints taken on a standard fingerprint form at any Police Station in the area of residence. The set of fingerprints obtained will then be forwarded by courier to the Inspector General of Police, Zambia Police for the attention of the Director C.I.D. The forwarded fingerprints should be accompanied by fees in form of international postal order or bank certified cheque.
Please note: Faxed and photocopied prints are not allowed and will not be processed.
Fees
- $100.00 for Zambians living abroad
- $225.00 for non-Zambians living abroad
Make the Money Order payable to the Inspector General of Police and send it to:
The Deputy Commissioner of Police (C.I.D.)
Office of the Inspector-General
Independence Avenue
P.O. Box 50104
Lusaka, Zambia
Tel: (260-1) 251827/253764
Fax: (260-1) 253543/253537
Enclose a pre-paid envelope of the courier of your choice for them to return the Police Certificate to you.
Repatriation
Procedures for Authority to Transport Human Remains to Zambia
Authority to transport Human Remains to Zambia requires prior written consent for such shipment from the following:
Embassy of the Republic of Zambia / Washington, DC
Consular Section
Address: 2200 R Street NW, Washington, DC 20008
Phone: 202-234-4009
The application should list the name and vital statistics of the decedent, the reason for such request, tentative transportation schedule, and names and addresses of residents of Zambia who will be responsible for the proper disposal of the human remains in Zambia.
The human remains must be accompanied by the following documents:
A notarized statement by the local health authorities that no danger of infection of the spread of disease exists.
The body shall be placed within a hermetically-sealed casket and wooden outer box, to be attested to by a notarized statement from the local health authority.
A locally-issued state burial and/or transit permit Certified copy of the Death Certificate Prior to actual shipment of the human remains, advance notification of the Health Ministry in Lusaka, Zambia shall be given specifying the airline, flight number, date and time of arrival in Lusaka.
Authentication of Documents
Applicants will be required to submit original documents.
The fee is £15 and the process takes three (3) working days
Importing Livestock and Pets into Zambia
For the importation of any livestock or livestock product and pets into Zambia from another country, it is always obligatory to obtain a Veterinary Permit from the Department of Research & Specialist Services (formally the Department of Veterinary & Tsetse Control Services). The Permit so obtained stipulates the conditions under which the importation will be carried out and which conditions the veterinary authorities of the exporting country must follow in preparing a Health Certificate.
The importer must first obtain an Import Permit from the headquarters of the department in Mulungushi House, Lusaka. This could be done through a contact person in Lusaka. The conditions contained on the permit are dependent on the type of livestock, pet or product, the country of origin and its disease status and the purpose for importing them.
The Import Permit so obtained must then be sent to the Veterinary authorities of the exporting country, who will use it as a guide to prepare a Health Certificate which must accompany the animals or products on entry into Zambia. The Permit issued in Zambia must also accompany the animals or products.
On arrival at destination, the importer MUST inform the nearest Veterinary Officer of the arrival of the products or animals, for the purpose of inspecting them.
Contact Information
Department of Research & Specialist Services
Mulungushi House
P.O. Box 50060
Lusaka, Zambia
Tel: (260-1) 253933/45
Fax: (260-1) 260505 or 253520
ATTN: Senior Veterinary Officer
Passport Application
NOTE: The process outlined below is applicable for eligible Zambians who reside in the United States or Countries of extra accreditation. The countries of extra accreditation are: Belize, Costa Rica, Dominican Republic, El Salvador, Guatemala, Haiti, Honduras, Mexico, Nicaragua, and Panama.
Passport Application Procedures
Submit your request for passport application forms by e-mail to washington@grz.gov.zmor by mail to:
Embassy of the Republic of Zambia
2200 R Street, NW
Washington, DC 20008
In the subject line of the email message, enter the following information: REQUEST FOR PASSPORT FORMS or REQUEST FOR TRAVEL DOCUMENT APPLICATION FORMS (whichever is applicable)
Include the following details:
- Applicant’s name in full
- Date of Birth
- National Registration card number (in the case of a minor (aged under 16 years old), provide one of the parents’ National Registration Card number)
- Mailing Address
- Upon receipt of your request for passport application/renewal forms, the Embassy will mail you the Passport Application package. Included in the package will be an Application Instruction page.
- Passport Application fees listed below should be submitted along with the Application package when the applicant comes to the Embassy in Washington, DC for the scheduled in-person Consular Interview:
- 32-Page Passport – USD $80.00
- 48-Page Passport – USD $100.00
- Travel Document of Identity – USD $20.00
Other Fees:
- Penalty Fee for a Lost Passport – USD $20
- Penalty Fee for a Lost Travel Document of Identity – USD $20
- For more information, please e-mail your requests to washington@grz.gov.zm In the subject box, enter “Zambian Passport” and address your e-mail to the “Attention of the Consular Section”.
Pending Applications
Send an e-mail requesting a status update to washington@grz.gov.zm. In the subject box, write “Passport status update”. In the body of the e-mail, include the following:
- Applicant’s name in full
- Date of submission and receipt number
- Applicant’s telephone number
- Followup should be by e-mail only. E-mail to washington@grz.gov.zm
Contact
Embassy of the Republic of Zambia / Washington, DC
Consular Section
Address: 2200 R Street NW, Washington, DC 20008
Phone: 202-234-4009
Press Accreditation for Foreign Journalists in Zambia
Press Accreditation Application Form (https://missions.grz.gov.zm/washingtonDC/wp-content/uploads/2025/10/press_accreditation.pdf)
- Please send an application letter and Press Accreditation Form to the Ministry of Information and Broadcasting (Zambia Information Services) which include the following details:
- The News Media Organization you work for
- Your reporting assignment
- Your subject of interview — if you intend to interview government officials, give the general questions you wish to ask
- Your contact person in Zambia
- The dates of your arrival and stay in Zambia
- A letter from your Editor confirming your reporting assignment
- Passport details of self and accompanying crew
- Three (3) recent passport-size photographs
- One (1) Press Accreditation Form for each journalist
- Send or take with you a list of your photographic and recording equipment (make and serial numbers) for presentation to Customs officials at the Port of Entry.
As soon as you arrive in Zambia, for your Press Accreditation card, report to:
The Director
Zambia Information Services
Mass Media Complex
P.O. Box 50020
Lusaka, Zambia
Tel: (2601) 253977 or 251992
Fax: (2601) 251975
(Press Section Contact Officer: Angela Munkombwe)
- To help us provide better service to you and other journalists in future, please tell us about your positive and negative experiences in Zambia upon your return.
- We should appreciate if copies of your published reports or videotapes would be made available to us.
Filming in Zambia
- Please provide a synopsis of the film.
- Indicate the places in Zambia where you would like to shoot the film.
- Do you intend to interview any government officials for the film? If so, give their names and questions.
- Who is your contact in Zambia?
- Give the names and passport particulars (name, nationality, place of birth, date of birth, date of issue of passport and expiration date) of the filming crew going to Zambia.
- When your project is approved:
- Present to Customs officials at the Port of Entry a list of the new equipment (and serial numbers) that you will be temporarily importing into Zambia.
- Report immediately (during working hours) to the Press Section, Zambia Information Services at Mass Media Complex, Alick Nkhata Road, Lusaka at Tel No. 253977, 251992, Contact: Angela Munkombwe.
- Take with you three passport-size photos for your Press Accreditation card.
Have a safe journey and enjoy your visit to our country!
