It is important for Zambians to register with the Mission in Canada for the following reasons:

To establish contact for information sharing about developments in Zambia
To help identify skills, fields of study and businesses of our nationals in order for
the Government to make informed decisions.

To make it easier for the Government to locate and facilitate assistance of our
nationals in case of emergency

Please note that all information will be kept private and confidential

Online registration form

Procedures for obtaining Birth certificates

Birth registration is compulsory under Zambian law, and birth certificates are generally available for persons born on or after 1 January 1973, while those born before that date may instead obtain an official letter confirming their birth details. Where a birth certificate was not issued at birth, applicants may be required to submit supporting documents such as a hospital record, baptismal certificate, or sworn affidavit, while children born outside Zambia to one or both Zambian parents may qualify for citizenship by descent subject to the relevant requirements. For full eligibility criteria, required documents, and application procedures, please visit the following document: Procedures for Birth Ceritificates 

Procedures for obtaining death certificates.

Death registration in Zambia is administered by the Office of the Registrar General under the Births and Deaths Registration Act, Chapter 51 of the Laws of Zambia, and applicants are generally required to provide the medical death certificate, identification, completed death notification form, details of the deceased, and, where applicable, a coroner’s report for deaths from unnatural causes. Registration may be completed through the  authorized local registration points. For full requirements, supporting documents, payment details, and application guidance, please visit the following document. Procedures for obtaining death certificates

Procedures for obtaining Marriage certificates

Marriage registration in Zambia is governed by the Marriage Act, Chapter 50 of the Laws of Zambia, and marriage certificates for marriages solemnised in Zambia are issued through the Registrar General following registration by the relevant authority, including the Department of Births, Marriages and Deaths, local councils, churches, or local courts in the case of customary marriages. Applicants are generally required to provide proof of age, residence, evidence of no legal impediment to marriage, and witness details, after which the registration process proceeds to the Civil Registration Authority for issuance of the statutory certificate. For full requirements, eligibility conditions, and application guidance, please visit the following document: Procedures for obtaining Marriage certificates

Procedures for Obtaining Police Clearance Certificates

Applicants are advised to send their applications directly to the Zambia Police Service in Lusaka, Zambia.

1. The applicant will submit his/her set of fingerprints on a standard fingerprint form that will be done at any Police Station in the area of the applicant’s residence.
2.  The set of fingerprints obtained from the applicant will then be forwarded by the APPLICANT to the Inspector General of Police, Zambia Police Service, for the attention of Director, Criminal Investigations Department (C.I.D). Attach a copy of the photo page of the passport. NOTE: That faxed and photocopied fingerprints are not allowed and will not be processed. 
3. The application letter should state reasons for police clearance, purpose and duration of stay as well as residential and work address in Zambia.
4. All applicants must create an account on the ZamPortal website at https://zamportal.gov.zm to complete the necessary payment for Police clearance. 
5. The applicant should use a courier of his/her choice to forward fingerprints to Zambia Police Service Headquarters in Lusaka, Zambia. Applicants are advised to enclose a pre-paid and self-addressed envelope to enable the Zambia Police Service to send back the Police Clearance Certificate. Kindly note that postage and courier charges will be borne by the applicants. Kindly forward all documents to the following address:
   Office of the Inspector General of Police, Zambia Police Service Headquarters Independence Avenue P.O Box 50103, Room 104 Ridgeway, Lusaka, Zambia. ATTENTION: Director, Criminal Investigations Department.

Procedures for Authority to Transport Human Remains to Zambia

Authority to transport Human Remains to Zambia requires prior written consent for such shipment from the following:

The High Commissioner
Zambia High Commission
Suite 900, 
130 Albert Street
Ottawa
K1P 5G4

The application should list the name and vital statistics of the decedent, the reason for such request, tentative transportation schedule, and names and addresses of residents of Zambia who will be responsible for the proper disposal of the human remains in Zambia.

The human remains must be accompanied by the following documents:

A notarized statement by the local health authorities that no danger of infection of the spread of disease exists.
The body shall be placed within a hermetically-sealed casket and wooden outer box, to be attested to by a notarized statement from the local health authority.
A locally-issued state burial and/or transit permit Certified copy of the Death Certificate Prior to actual shipment of the human remains, advance notification of the Health Ministry in Lusaka, Zambia shall be given specifying the airline, flight number, date and time of arrival in Lusaka.

Applicants will be required to submit original documents.

The fee is US$45.00 and the process takes five (5) working days. Payment is by Postal Order or Bank Draft Cheque made payable to:
The High Commission of the Republic of Zambia
130 Albert Street, Suite 900
Ottawa,
ON, K1P 5G4

For the importation of any livestock or livestock product and pets into Zambia from another country, it is always obligatory to obtain a Veterinary Permit from the Department of Research & Specialist Services (formally the Department of Veterinary & Tsetse Control Services). The Permit so obtained stipulates the conditions under which the importation will be carried out and which conditions the veterinary authorities of the exporting country must follow in preparing a Health Certificate.

The importer must first obtain an Import Permit from the headquarters of the department in Mulungushi House, Lusaka. This could be done through a contact person in Lusaka. The conditions contained on the permit are dependent on the type of livestock, pet or product, the country of origin and its disease status and the purpose for importing them.

The Import Permit so obtained must then be sent to the Veterinary authorities of the exporting country, who will use it as a guide to prepare a Health Certificate which must accompany the animals or products on entry into Zambia. The Permit issued in Zambia must also accompany the animals or products.

On arrival at destination, the importer MUST inform the nearest Veterinary Officer of the arrival of the products or animals, for the purpose of inspecting them.

Contact Information

Department of Research & Specialist Services
Mulungushi House
P.O. Box 50060
Lusaka, Zambia

Tel: (260-1) 253933/45
Fax: (260-1) 260505 or 253520
ATTN: Senior Veterinary Officer